Can HCSG organise a corporate event for us in China?

Yes, conferences, seminars, product launches, gala dinners, exhibition stands and delegation programmes, planned and run on the ground end to end, from venue and approvals to catering and on-site management.

How is this different from attending the Canton Fair?

Attending a fair as a buyer is covered in our Canton Fair guide; this service is for hosting your own event, producing a conference, launch, gala or exhibition presence, rather than visiting one.

Do we need approvals to hold an event in China?

Often, yes, venue permissions and event approvals vary by city and event type, and they're what foreign organisers most often overlook. We handle them in parallel with the planning so nothing stalls late.

Can you build and manage an exhibition booth?

Yes, we design, build, staff and manage exhibition stands with local suppliers we coordinate, so your booth is ready and on-brand without your team having to arrive days early.

Can you run a bilingual event?

Yes, we build interpreting and bilingual hosting into the event so a mixed Chinese and international audience follows everything, coordinated with our interpreting team.

Do you handle delegations and corporate hosting?

Yes, beyond exhibitions we build delegation programmes and corporate hosting: meetings, venues, itineraries and on-the-ground coordination. Invitation letters and visas for delegates are covered in our business-visa service.

What size of event can you manage?

From a boardroom seminar or a small networking dinner to a large conference or exhibition presence, tell us the scale and we'll build the right team and plan around it.

How far ahead should we plan?

The earlier the better, especially for venues and approvals, which take time and book out around peak business seasons. Share your target dates and we'll map a realistic timeline.

Can HCSG manage everything end to end?

Yes, brief, venue, approvals, suppliers, production, catering, interpreting and on-the-day management, with a single point of contact. You bring the objective; we run the event.

Business Event & Exhibition Management in China

Event management in China at a glance

End to endvenue to wrap

Approvalshandled

On the groundacross China

Conferencesto booths

What we run

From a boardroom briefing to a hall full of buyers.

Corporate events

Conferences, seminars, networking and gala dinners, planned, produced and managed so they reflect well on your brand.

Make an impression

Product and brand launches in China, built to land with the right audience and the right logistics behind them.

Stand out

Exhibition presence and booth design, build and management, so your stand works as hard as your team does.

Event types we manage in China

Whatever the format, we handle the venue, suppliers, logistics and on-site running.

Event type	What we handle
Conferences & seminars	Venue, agenda logistics, AV, interpreting, delegates
Product launches	Concept, venue, production, media and guest logistics
Gala & networking events	Venue, catering, entertainment, hosting
Exhibitions & booths	Stand design, build, staffing and logistics
Delegation programmes	Itineraries, meetings, venues and on-the-ground coordination

How to host a business event in China

A clear path, HCSG runs each step, or the whole event, for you.

Define the brief

Tell us the goal, audience, dates and budget so the plan fits the outcome you want, not a template.

Source the venue

We identify and secure the right venue and city for your format and audience.

Handle approvals & suppliers

We arrange the necessary venue and event approvals and line up vetted local suppliers, the part first-timers underestimate.

Produce & coordinate

Catering, AV, production, interpreting and staffing are coordinated into one running order.

Run the day

We manage the event on the ground so it runs to plan and you can focus on your guests.

We're your team on the ground

For African and global companies, the challenge is distance and local know-how. We close both gaps.

Beyond Canton

We build delegation programmes and corporate hosting beyond the Canton Fair, meetings, venues and itineraries that make the trip count.

Done locally

Exhibition stands designed and built by local suppliers we manage, so your booth is ready and right without you flying out early.

Nothing lost

Interpreting and bilingual hosting built into the event, so a mixed audience follows everything, we coordinate this with our language team.

How HCSG handles this for you

Your event in China, produced end to end, so it lands, not stalls.

Conferences & gala events

We plan and run conferences, seminars and gala dinners from concept to wrap.

Product launch events

We produce launches built to make the right impression with the right audience.

Exhibition management

We design, build and manage exhibition stands and presence.

Venue sourcing & booking

We find and secure the right venues and handle the approvals.

Catering, entertainment & coordination

We coordinate catering, entertainment and every supplier into one smooth running order.

The outcome: a professional event that reflects your brand, venue, approvals, suppliers and on-the-day running all handled, so you can focus on your guests.

Specific, net-new answers, not a repeat of the guide above.